Assignments

KEY: SM - Stage Manager. TD - Technical Director.

SES # TOPICS PERSONNEL ASSIGNMENTS NOTES
1 Production Chosen Director
Designers
Producer		 Script to TA Academic Admin. for copying and distribution to Rinaldi staff. Rights to be procured.
2 22 Weeks to Opening
1st Design Meeting

Full Design Team:

[Director, Scenic, Costume, Lights, Sound Designers, TD.]

Producer, (SM, Props optional)

Director Presents:

Concept and Thoughts on Scope of Design Elements
Discussion with Designers on Concept
Rough Budgets Presented to Team
Meeting Schedule is Discussed

 Include faculty advisors for Student designers.
3 20 Weeks to Opening
2nd Design Meeting		 Full Design Team, Producer, (SM, Props optional)

Design Team Presents:

Research
Preliminary Costume Sketches/Images or Fabrics
Rough Ground Plan, and/or Sketches, and/or White Paper Model
Lighting Images
Color and Texture Ideas
Sound Plot Ideas
4 18 Weeks to Opening
3rd Design Meeting		 Full Design Team, Producer, (SM, Props optional)

Design Team Presents:

Rough Model
Updated Rough Groundplan and Section
Pencil Costume Sketches
Preliminary Lighting Palettes and Concept
Props List (Note Special, Materials, Uses, Complex, etc.)
Special Problems, Materials, Special Effects, Actor Movement, Bare Feet, Safety etc.
Run Crews Needed
Color Choices
5 16 Weeks to Opening
4th Design Meeting - Presentation		 Full Design Team, Producer, SM, Props, Crew Heads, Publicity

All Design Elements Presented and Finalized

Scenic

Painted Model (or)
Painted Renderings
Groundplan
Elevations
Section
Elevations of Built Props

Costume

Painted Sketches (or)
Sketches with Swatches

Lighting

Story Board/Sketches

Sound

Sound Plot
6 15 Weeks to opening TD Prepare Working Drawings and Detailed Budget
7 14 Weeks to Opening
1st Prod Meeting		 Full Design Team, Producer, SM, Props, Crew Heads, Publicity [Production team] Introduction Of Production Team
Discuss Missing Personnel
Directors Remarks on Production and Design
Production Email List
Discuss Detailed Production Schedule
Production Hours Requirements
Area Reports
8 14 Weeks to Opening TD Finish Working Drawings, Order Materials.
9 13 Weeks to Opening Set Shop Start Scenic Construction Director and Production Stage Manager meet to discuss their working relationship and needs. A plan for auditions is created.
10 11 Weeks to Opening
2nd Prod Meeting		 Production Team Fill in Missing Personnel
Area Reports		 Production Stage Manager gets audition 'sides' from Director.
11 11 Weeks to Opening Director, SM, Producer Auditions for Production Assistant Stage Manager is prepared to read with actors in auditions.
12 10 Weeks to Opening Costume Actors Measurements
13 10 Weeks to Opening Producer Distribute Contact Info for Cast and Crew
14 8 Weeks to Opening
3rd Prod Meeting
text		 Production Team

Review Schedule

Put In Schedule
Rehearsal Schedule

Review Missing Personnel

Area Reports

 Two weeks before rehearsal meet with the actors and the stage managers. Assign the actors the difficult task of learning the "foreign language" over the school break.
15 4 Weeks to Opening Director, SM, Actors Start Rehearsals Production Stage Manager begins taking rehearsal notes that are sent each evening after rehearsal.
16 4 Weeks to Opening TD, Crew Put in Set - If Possible
17 4 Weeks to Opening
4th Prod Meeting		 Production Team Area Reports
Rehearsal Details		 Actors go to costume shop to get rehearsal shoes comparable to the ones they will use in the play. Ditto-any gear necessary, i.e. eyeglasses, skirt, etc. These are to be used in rehearsal daily.
18 3 Weeks to Opening
5th Prod Meeting		 Production Team Area Reports
Rehearsal Details
19 2 Weeks to Opening
6th Prod Meeting		 Production Team Area Reports
Rehearsal Details		 Stumble Through rehearsal in which the entire play gets knitted together.
20 2 Weeks to Opening Lights, Crew Hang Lights Actors off book please.
Italian Run Through, to reduce dead air, and make the actors think and react and act on their feet.
21 1 Week to Opening
7th Prod Meeting		 Production Team Area Reports
Rehearsal Details
Production Week		 Stage Manager meets with Director, Lighting Design and Sound Designer to do a "Dry Tech" of the play. This is done over coffee, with scripts, and no actors.
22 6 Days before Opening All Except Costumes Q to Q IAP
Prod meeting after
23 5 Days before Opening All Except Costumes Tech Prod meeting after
24 4 Days before Opening All Tech/Dress Prod meeting after
25 3 Days before Opening All Dress Prod meeting after
26 2 Days before Opening All Dress Prod meeting after
27 1 Day before Opening All

Final Dress

Photos

 Prod meeting after
28 Opening Enjoy
29 Performance Week 1

Thu, Fri, Sat Performances

Photo Call Sat After Performance
30 Performance Week 2

Wed - Brush up

Thu, Fri and Sat Performances

Strike after Sat Peformance